System Integration
EHR integrated meal ordering
Connect your hospital's electronic health records to meal ordering and kitchen production. Patient data, diet prescriptions and allergen information flow automatically — no manual copying, no mismatched trays.
- Patient data is copied from the EHR to the catering system by hand.
- Diet orders are faxed, emailed or phoned to the kitchen.
- Allergen information lives in two places — and they don't match.
- Discharges and diet changes are missed until the wrong tray is sent.
- Patient demographics and diet prescriptions sync automatically.
- Meal orders are validated against the patient's EHR diet profile.
- Allergens and nutrition are calculated from the same source data.
- Discharges and diet changes update the kitchen in real time.
What EHR integrated meal ordering should do
Automatic patient sync
Patient demographics, ward assignments and diet prescriptions are pulled from the EHR automatically. New admissions, transfers and discharges update the meal ordering system without manual entry.
IT integration →Diet validation at order
When a patient or ward places an order, the system checks against the EHR diet profile. Only suitable meals are shown. If the diet has changed, the order is blocked or flagged.
Diets & textures →Allergen data from one source
Allergen and intolerance information is taken from the EHR and applied to meal ordering automatically. No separate allergen lists to maintain, no risk of the kitchen using outdated information.
Allergens & traceability →One patient record, one meal system
CalcMenu is built to connect to your EHR via standard outgoing connectors — no inbound ports needed. Each integration is scoped and delivered together with your IT team as part of onboarding, so patient data, diet prescriptions and allergen information flow into meal ordering, and the kitchen gets production lists and tray labels that stay up to date.
- Built on the open HL7/FHIR standards, supported by Epic, Cerner, MEDITECH and most major hospital information systems. A specific connection is planned as a custom integration project with your IT team — not an existing off-the-shelf integration today.
- Designed for outgoing connectors only — no inbound ports to open.
- Sync timing agreed per integration — from near real-time to scheduled updates.
- Full audit trail and HACCP traceability from one system.
Frequently asked questions
- Which EHR systems does CalcMenu integrate with?
- CalcMenu is built on the open HL7 and FHIR standards, which are supported by Epic, Cerner, MEDITECH and most major EHR systems. A specific integration isn't an existing off-the-shelf connector today — it's planned and built as a custom project with your IT team. Get in touch to discuss your EHR and requirements.
- Do we need to open firewall ports for the integration?
- No. CalcMenu is designed to use outgoing connectors only. Data is pulled from your EHR via secure, authenticated connections. No inbound ports need to be opened on your network.
- How quickly do diet changes sync?
- Sync frequency depends on your EHR and is agreed as part of the integration scope — from near real-time to scheduled batch updates, whichever fits your hospital's workflow and security requirements.
- What happens if the EHR is unavailable?
- Meal ordering and kitchen production are designed to keep running day-to-day without depending on a live EHR connection. Fallback behavior is agreed with your IT team as part of onboarding.
Connect your EHR to meal ordering
15 minutes is enough to discuss how CalcMenu integrates with your hospital's EHR and patient record system.
Talk to a human — 15 min