Solution
Room service connected to your PMS
The customer orders from their room screen or smartphone. CalcMenu checks diets and allergens, sends the order to the kitchen or caterer, and pushes the bill directly into the PMS. No more manual entry, no more billing errors.
Before / after
Your room service loses orders due to manual entry. Bills are wrong, customers unhappy.
Automatic ordering, instant billing, real-time tracking. The customer orders in 2 minutes, the kitchen gets the ticket, the PMS is up to date.
Why this feature matters
This feature is built directly into the CalcMenu recipe and menu database. The same data serves kitchen, service, and administration—no re-entry, no paper versions.
The customer orders from their room screen or smartphone. CalcMenu checks diets and allergens, sends the order to the kitchen or caterer, and pushes the bill directly into the PMS. No more manual entry, no more billing errors.
What it gives you
Order from room screen
Intuitive interface on the room screen or hotel mobile app. The customer browses the menu, filters by diet, and orders in a few clicks.
Full PMS integration
The order is automatically linked to the room number and guest profile. The bill appears on the room account in real time. Compatible with Opera, Mews, protel and other PMS.
Catering or kitchen service
CalcMenu routes the order to the central kitchen or caterer based on dish type, time and availability. Delivery tracking is visible to the customer and room service.
How it works
Connect your PMS
Standard REST API or native Opera, Mews, protel connector. Synchronisation of room numbers, guest profiles and accounts in real time.
Configure menus and hours
Breakfast 6-10am, day dining 11am-10pm, minibar 24/7. Each service has its menu, prices and delivery times. CalcMenu handles transitions automatically.
Track deliveries
Every order has a status (preparation → ready → in delivery → delivered). Customer and room service see progress in real time. Automatic notification when the tray arrives.
For which sectors
Used by 4 and 5-star hotels to increase room service revenue by 30 % and reduce billing errors by 90 %.
Luxury hospitality
One reference recipe, shared across all your restaurants.
Mountain resorts & ski stations
Short season, rotating teams, multi-outlet dining, all-inclusive. Pricing adapted to your season length.
Beach resorts & islands
Extreme seasonality, supply by boat, expensive energy and water. Pricing adapted to isolation and season length.
Hospital
Clinical dietetics, IDDSI, full traceability. For hospital kitchens where errors are not an option.
Private clinic
Culinary excellence, clinical diets, full traceability. Hotel-grade quality with zero compromise on safety.
CalcMenu for Cruise Ship Galleys
From provisioning port to passenger plate — every diet, every nationality, every sailing.
More CalcMenu features
Menus & recipes
Every recipe and menu in one database, always up to date and in four languages for the whole brigade.
Diets & textures
Turn any menu into the diets and textures you need (puréed, minced, IDDSI) without recalculating a single recipe.
Allergens & traceability
Allergens and nutrition calculated automatically from your recipes, ready for inspection.
Label Connector (NiceLabel)
From recipe to printed label: CalcMenu sends allergens, nutrition and shelf-life to your NiceLabel printers automatically.
Orders by floor / station
Each floor or ward orders its meals and diets online; the kitchen receives one consolidated summary.
Multi-site
Share recipes and standards from a central kitchen while each site adapts its own menus.
HACCP & safety
Temperatures, batch traceability and cleaning logs recorded continuously: always inspection-ready.
Food cost & purchasing
Each recipe's cost updates with supplier prices; steer your margins and orders with precision.
Electronic shelf labels (ESL)
Buffet, menu and price labels updated instantly from CalcMenu, with allergens and origin, no reprinting.
Nutrition & analysis
Calculate nutritional values per portion and adapt menus to specific diets.
Self-Service Meal Ordering
Patients and residents order their meals from a tablet or room screen: diets respected, allergens checked, kitchen orders consolidated automatically.
IDDSI textures
Apply IDDSI levels to recipes and ensure meals suitable for dysphagic patients.
20 minutes to see if CalcMenu changes your day-to-day.
We won't sell you software. We'll look at what's wearing you down today and check together if CalcMenu fits.
Talk to a human — 20 min