Solution
No surprises, no queues
For large events (seminars, concerts, matches), mandate D-1 pre-order. CalcMenu consolidates all orders, calculates production needs, and generates service sheets. On D-day, everything is ready, nothing is missing, service is smooth.
Before / after
Your events create endless queues. The kitchen is caught off guard, dishes are missing, special diets are forgotten.
Everything is planned the day before. The kitchen produces knowing exactly how much of each dish. Diets are respected, service is smooth, customers are satisfied.
Why this feature matters
This feature is built directly into the CalcMenu recipe and menu database. The same data serves kitchen, service, and administration—no re-entry, no paper versions.
For large events (seminars, concerts, matches), mandate D-1 pre-order. CalcMenu consolidates all orders, calculates production needs, and generates service sheets. On D-day, everything is ready, nothing is missing, service is smooth.
What it gives you
Mandatory D-1 pre-order
Participants receive a pre-order link by email or QR. They choose their menu from the offered options before the deadline. CalcMenu closes orders automatically and launches production.
Special menus and collective diets
Vegetarian, gluten-free, halal, kosher, allergens: each participant declares their constraints during pre-order. CalcMenu consolidates by diet type and generates corresponding production sheets.
Planned production and smooth service
CalcMenu calculates exact needs per dish, diet and service. Production sheets are ready the day before. On D-day, the kitchen knows exactly what to do and when. Service is smooth, queues don't exist.
How it works
Create the event
In CalcMenu, create an event with date, number of participants, offered menus and pre-order deadline. Generate the unique pre-order link.
Share the link
Send the link by email, QR code on the invitation, or integration in the event app. Participants pre-order before the deadline. Automatic reminders for latecomers.
Produce and serve
On D-day, CalcMenu displays production sheets per service, picking lists by diet, and service tickets. The service staff knows exactly what to serve to whom.
For which sectors
Used for seminars of 500 people and concerts of 10 000 seats. Zero queue, zero waste, customer satisfaction > 90 %.
Stadiums & arenas
Peaks of tens of thousands of meals in a few hours, with event crews and allergen requirements.
Theme parks
Hundreds of food outlets that must serve the same taste and quality all year round.
Trade shows & exhibitions
Temporary kitchens that must serve thousands of meals over a few days, with strict labelling requirements.
Hospitality
Multi-outlet, RevPASH, luxury. Baur au Lac.
Luxury hospitality
One reference recipe, shared across all your restaurants.
Hotels & Restaurants
Recipes, food cost, allergens and labels. One tool for your entire kitchen brigade.
CalcMenu for Cruise Ship Galleys
From provisioning port to passenger plate — every diet, every nationality, every sailing.
Airports & passenger F&B
Cafes, lounges and fast-casual in the transit zone: standardised menus despite high staff turnover.
More CalcMenu features
Menus & recipes
Every recipe and menu in one database, always up to date and in four languages for the whole brigade.
Diets & textures
Turn any menu into the diets and textures you need (puréed, minced, IDDSI) without recalculating a single recipe.
Allergens & traceability
Allergens and nutrition calculated automatically from your recipes, ready for inspection.
Label Connector (NiceLabel)
From recipe to printed label: CalcMenu sends allergens, nutrition and shelf-life to your NiceLabel printers automatically.
Orders by floor / station
Each floor or ward orders its meals and diets online; the kitchen receives one consolidated summary.
Multi-site
Share recipes and standards from a central kitchen while each site adapts its own menus.
HACCP & safety
Temperatures, batch traceability and cleaning logs recorded continuously: always inspection-ready.
Food cost & purchasing
Each recipe's cost updates with supplier prices; steer your margins and orders with precision.
Electronic shelf labels (ESL)
Buffet, menu and price labels updated instantly from CalcMenu, with allergens and origin, no reprinting.
Nutrition & analysis
Calculate nutritional values per portion and adapt menus to specific diets.
Self-Service Meal Ordering
Patients and residents order their meals from a tablet or room screen: diets respected, allergens checked, kitchen orders consolidated automatically.
IDDSI textures
Apply IDDSI levels to recipes and ensure meals suitable for dysphagic patients.
20 minutes to see if CalcMenu changes your day-to-day.
We won't sell you software. We'll look at what's wearing you down today and check together if CalcMenu fits.
Talk to a human — 20 min