System Integration
EHR integrated meal ordering
Connect your hospital's electronic health records to meal ordering and kitchen production. Patient data, diet prescriptions and allergen information flow automatically — no manual copying, no mismatched trays.
- Patient data is copied from the EHR to the catering system by hand.
- Diet orders are faxed, emailed or phoned to the kitchen.
- Allergen information lives in two places — and they don't match.
- Discharges and diet changes are missed until the wrong tray is sent.
- Patient demographics and diet prescriptions sync automatically.
- Meal orders are validated against the patient's EHR diet profile.
- Allergens and nutrition are calculated from the same source data.
- Discharges and diet changes update the kitchen in real time.
What EHR integrated meal ordering should do
Automatic patient sync
Patient demographics, ward assignments and diet prescriptions are pulled from the EHR automatically. New admissions, transfers and discharges update the meal ordering system without manual entry.
IT integration →Diet validation at order
When a patient or ward places an order, the system checks against the EHR diet profile. Only suitable meals are shown. If the diet has changed, the order is blocked or flagged.
Diets & textures →Allergen data from one source
Allergen and intolerance information is taken from the EHR and applied to meal ordering automatically. No separate allergen lists to maintain, no risk of the kitchen using outdated information.
Allergens & traceability →One patient record, one meal system
CalcMenu connects to your EHR via standard outgoing connectors — no inbound ports needed. Patient data, diet prescriptions and allergen information flow into the meal ordering system, while the kitchen gets production lists and tray labels that are always up to date.
- Connects to Epic, Cerner and standard HL7/FHIR interfaces.
- Outgoing connectors only — no inbound ports to open.
- Diet changes in the EHR update the kitchen within minutes.
- Full audit trail and HACCP traceability from one system.
Frequently asked questions
- Which EHR systems does CalcMenu integrate with?
- CalcMenu connects via standard HL7 and FHIR interfaces, which are supported by Epic, Cerner, MEDITECH and most major EHR systems. We also provide custom connectors for proprietary systems.
- Do we need to open firewall ports for the integration?
- No. CalcMenu uses outgoing connectors only. We pull data from your EHR via secure, authenticated connections. No inbound ports need to be opened on your network.
- How quickly do diet changes sync?
- Diet changes typically sync within minutes, depending on your EHR's update frequency. The kitchen production list and patient ordering screen are updated automatically — no manual intervention needed.
- What happens if the EHR is unavailable?
- CalcMenu caches patient data locally and continues to operate. When the EHR comes back online, changes are synced automatically. Meal ordering and kitchen production continue without interruption.
Connect your EHR to meal ordering
20 minutes is enough to discuss how CalcMenu integrates with your hospital's EHR and patient record system.
Talk to a human — 20 min